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Run an Off-Cycle Payroll

Off-cycle payrolls can be used to pay employees outside of your normal pay schedule or to correct a previous payroll.

  1. Click the Payroll tab in the left navigation menu
  2. Select Other Payroll Options (top middle of the screen)
    1. Select Off-Cycle Payroll
      1. Populate custom earnings
        1. Select YES if there are custom earnings will also be paid on this payroll
        2. Select NO if no custom earning need to be paid (common selection)
      2. Additional Settings
        1. Select Yes or No to add a date range for off-cycle you are running 
          1. This is recommended to do if you are paying an employee that was missing hours or you would like to record the dates you are paying the employee for.
        2. Select Yes or No if you will want to block deductions from the payroll
          1. Deductions are pre-tax or post tax deductions (this does not include taxes).
        3. Select Yes or No if the hours you will be paying this employee will accrue vacation or sick paid time off. 
        4. Do not change the override frequency if this is for missed hours that need to be paid. The override is for monthly, quarterly and annual tax calculation for bonus and commission. 
        5. You can add a note as to why you are running this off-cycle (optional)
        6. Save
      3. Click on the drop-down to change the Check Date if needed. 
        1. Direct deposit payments must factor payroll processing time into the check date. For example, if you are on 4-day processing the check date must be at least 4 days out from the current date. You will get a pop-up that notifies you if you are entering an earlier date. If you enter an earlier date then anyone being paid will be set as a Physical Check*. 
      4. Select Payroll Settings if you need to add additional earning columns to the payroll. 
      5. Enter employees’ regular hours and/or salaries
      6. Click Save & Continue 
    2. Review and Submit
      1. Verify payroll amounts are correct
      2. Click Total Liability to view tax debits 
      3. If you need to make adjustments select Edit Payroll
      4. If you edit payroll just a reminder to select the correct check date again.
      5. Click Submit Payroll when you are ready to submit
  3. Hooray, you ran payroll!
    1. Click Print Checks if you have employees paid by check
Click Payroll Journal or Cash Requirements for quick access to reports for this payroll